Nexus9 LLC Presents
SWFL SpaceCon
Vendor Registration is Currently
OPEN
Our 2022 SWFL SpaceCon is a 1 day event being held at the Luminary Hotel in Downtown Ft.Myers.
Vendor hall hours are 10:30am-6pm Saturday.
*** Tables included in rental at the Luminary Hotel are 6' x 24". ***
Vendor tables will be spaced to allow for more room between vendors. Walkway between vendor tables will be additionally spaced to reduce crowding in the walkways. Face masks are encouraged but not required, subject to change based on local regulations and CDC regulations
Important Dates:
Vendor Registration Open Now
Jan 1 - Vendor Payment Requests sent out to Pre-Registered Vendors
March 1 - Vendor Payments due for those that Pre-Registered to "save their spot"
April 15 - Last day to cancel for full refund.
$20 refund fee will apply to cover the costs of badge printing, ect
May 15 - Last day to cancel with $20 cancellation fee
May 31 - Last day to cancel with 50% cancellation fee; no refunds after May 31
If you need to cancel due to an emergency after May 15, please send us an email
and we may consider giving you vendor space at a future event.
General Vendor Info/Guidelines:
Tables will include a tablecloth but vendors are welcome to bring their own tablecloth.
Bring your own pipe & draping if desired - there is no pipe & draping supplied at this venue.
All materials must be original or licensed properly. Bootleg or copied materials may not be sold.
Vendor tables are non transferable; listing names for the tables will not be changed once purchased.
For complete guidelines & vendor agreement click here.
Parking:
$1 / hour (Max $5.00) for Hotel Self-Park (Day-of Event Only)
$10 for Hotel Valet (Day-of Event Only)
There is also the City of Palms Parking Garage right across the road from the Convention Center.
Parking there is the same rate as the Hotel Self-Parking @ $1 per hour (Max $5.00)
$12 for Hotel Self-parking (Overnight) – With in and out privileges
$20 for Hotel Valet parking (Overnight) – With in and out privileges
Exhibitor Pricing:
Vendor booths: $150 10'x10' area, comes with 1 table (6' x 24") , 2 chairs, & 2 vendor badges. Booth set up can be maximum 8’ in back, 6’ high on sides. Displays and must be placed within the total selling space area of 10’ x10’ (including table & chairs)
Vendor table: $100 6'x5' area, comes with one 6' table, 2 chairs & 2 vendor badges.
Back displays are allowed, but no side displays. Back must be maximum 8’ high and must be placed within the total selling space area of 6’ wide x 5’ deep (including table & chairs)
Artist Booth: $125 10'x10' area, comes with 1 table (6' x 24") , 2 chairs, & 2 vendor badges. Booth set up can be maximum 8’ in back, 6’ high on sides. Displays and must be placed within the total selling space area of 10’ x10’ (including table & chairs)
Artist tables: $75 6'x5' area comes with one 6' table, 2 chairs & 2 artist badges. Back displays are allowed, but no side displays. Back must be maximum 8’ high and must be placed within the total selling space area of 6’wide x 5’ deep (including table & chairs)
Gamers tables will be in Parkers Game Room
Game Devs Demo Spot: ON Pre-Approval only ; for indy game developers showing off their games. Gamers are expected to bring full set ups so attendees can demo their games. Gaming vendors expected to table from 10:30-6pm. 6 ft' table spot for demoing game, Game sales allowed at the table but table should be used for game demos. 2 vendor badges.
Game Dev Full Table: $50 6'x24" table for game sales set up and 6' table for game demo, 2 chairs, 2 vendor badges at game sales table. Back displays are allowed, but no side displays. Back must be maximum 8’ high and must be placed within the total selling space area of 6’ wide x 5’ deep (including table & chairs)
FAQ:
Is Pipe & Draping included: No, there is no pipe and draping setups for this event.
Why don't you just take our payment now? We are primarily using PayPal for safe and secure payment handling. Due to PayPal's refund cut off of 6 months, we are no longer accepting payments more than 6 months in advance in case refund processing is needed.
Are tents allowed: Yes, as long as they fit within your alloted space
What is your expected attendance this year? In past years we have had over 1000 attendees. Due to the pandemic and ongoing changes we are not going to make predictions on attendance this year.
Are you affiliated with the other conventions in SWFL? SWFL SpaceCon is hosted by Nexus9LLC. Sister events include SWFL SteamCon and SWFL UPC Con. We are NOT affiliated with any other conventions in SWFL besides the Nexus9 events. In the past we did cross promote at several events in the area and we may have promotional tables set up at events in the area.
How long have you been around? SWFL SpaceCon was founded in 2016, with the first SWFL SpaceCon event taking place in 2017 at the Crowne Plaza Hotel in Ft.Myers, Fl. The first year was jammed packed and we immediatly started searching for a bigger venue as the Crowne Plaza was not big enough for our show. We tried out the Lee Civic Center and The Araba Shrine. We had planned to have our 2021 show at the new Luminary Hotel, but due to the pandemic we postponed it until 2022.